Top 10 Reasons to Go Paperless

Managing a business looks much different now than it did a decade ago. As the world becomes increasingly more digital every day, businesses must adapt in order to stay relevant to its employees and customers.

One way to leverage the potential of technology is to migrate your business to a cloud network. This is a dramatic shift away from how business used to be done, but its benefits are many. Here are the top 10 reasons to go paperless.

1. Speed

When documents are centralized in a cloud environment, information can be transferred and shared instantly. Interoffice mail envelopes are dependent on the pickup schedule; this system is antiquated and can be easily replaced with a paperless system.

2. Cost Savings

The Return on Investment (ROI) is significant when you take into consideration the cost of implementing a cloud-based system over annual expenses for paper and printer supplies.

3. Eliminates redundancy

We all know what happens where someone prints a memo or other document and finds an error or a necessary amendment – that paper is thrown in the trash and an updated replacement is printed. This creates excessive printing and can cause confusion when employees are receiving multiple versions of the same document. Since cloud documents are retrieved from a central location, they can be updated instantly without creating redundant copies.

4. Collaboration

Cloud documents can be easily shared and, depending on the system, can even be updated synchronously by multiple employees. Real-time collaboration can take place even when the project spans multiple offices.

5. Environmentally friendly

Every company wants to be environmentally friendly but it can result in considerable financial strain. Purchasing products made from recycled materials tend to be more costly and may be of a lower quality. Also, arranging pickup of recyclable waste from your office may also incur additional fees. A paperless environment eliminates these costs, allowing your company to reinvest in ways that will truly improve performance and customer satisfaction.

6. Accessibility

Data stored in the cloud is accessible at anytime from anywhere. This is ideal for employees who travel or for those who need to access information from a mobile device. This also makes employees more accountable since work can be easily monitored.

7. Easy to audit

8. Security

Once a document is printed, it is only as secure as the file cabinet where it is stored. Cloud storage can be encrypted to protect from virtual attacks while still allowing easy and safe access for those who need it.

9. Centralized Resources

Organizational management is easy with cloud systems since all templates and related materials can be stored in a centralized location.

10. Disaster Recovery

If you have ever had the misfortune of dealing with a fire, flood, or other natural disaster, you know how chaotic it is to recover important documents and records. Since cloud data is stored remotely, this is no longer a concern.

I can assist you with your business’s cloud migration. A computer support specialist can provide online common data solutions and business applications that are accessible from a web browser. They can customize a solution that fits your needs. Contact me to find out more about the benefits of cloud network migration.